Programs
Direct all required physical paperwork to the address listed below:
KC Water Regulatory Compliance Division
2 NE 32nd St Kansas City, MO 64116
P: 816-513-0600
Industrial Pretreatment Email: water.ipp@kcmo.org
Sewer Allowance Credit Email: water.sac@kcmo.org
Fats Oils and Grease Email: water.rcd@kcmo.org
Welcome to the KC Water Industrial Pretreatment Program page.
KC Water’s Industrial Pretreatment Program (IPP) protects Kansas City’s water resources by regulating industrial wastewater discharged to the Publicly Owned Treatment Works (POTW). The Regulatory Compliance Division (RCD) works with Industrial Users to implement local, state, and federal pretreatment requirements.
The IPP is required and structured by:
• The federal Clean Water Act (33 U.S.C. §§ 1251 et seq.);
• EPA’s General Pretreatment Regulations at 40 CFR Part 403;
• Missouri Clean Water Law and rules
• Kansas City Municipal Code Chapter 60, Article IV.
Program Authorities
• Kansas City Code Chapter 60, Article IV
• 40 CFR Part 403
• EPA National Pretreatment Program
• Clean Water Act summary
WHO NEEDS TO BE IN THE INDUSTRIAL PRETREATMENT PROGRAM:
The Regulatory Compliance Division regulates Industrial Users served by KC Water. Under Chapter 60, Significant industrial user means any industrial user which:
• Is subject to categorical pretreatment standards; or
• Purchases, uses, or discharges an average of 25,000 gallons per day or more of water; or
• Discharges a process waste stream which makes up five percent or more of the average dry weather hydraulic or organic capacity of the wastewater treatment plant serving the said industrial user; or
• Accepts waste from another location outside the facility’s boundaries for treatment, storage or disposal; or
• Is designated as significant by the director on the basis that the industrial user has a reasonable potential for adversely affecting the POTW’s operations, for violating this article or for violating pretreatment standards or requirements.
Industrial Users that do not meet the SIU criteria must also comply with applicable Chapter 60 requirements. RCD determines whether a permit or other discharge authorization is needed.
How to Apply for a Wastewater Discharge Permit
New Industrial Users must provide information about the nature and characteristics of their wastewater before starting discharge. Existing Industrial Users may also be required to submit updated information when requested. The application pathway is as follows.
Step 1: Complete the Wastewater Permit Survey
RCD uses the survey to determine whether a wastewater discharge permit is required and which application applies. Submit the survey within 30 days of KC Water’s written request.
• Wastewater Permit Survey
Step 2: Submit the applicable permit application
Based on the questionnaire response, RCD will contact the facility and identify which application applies:
• SIU Wastewater Discharge Permit Application — for ongoing Significant Industrial User operations, categorical and non-categorical.
• General Wastewater Discharge Permit Application — for construction, temporary discharges, ongoing non-SIU commercial discharges, or a separate discharge outside an existing IU’s normal permitted operations.
For categorical facilities, submit the Baseline Monitoring Report information with the SIU application, including the categorical supplement, laboratory records, and required certifications. Follow the BMR deadlines in the application instructions.
Step 3: Review the draft permit and fact sheet
After the application is received, RCD reviews it and drafts a proposed wastewater discharge permit and companion fact sheet. The facility has an opportunity to review and comment.
Step 4: Final permit issuance
After review and any necessary revisions, KC Water issues the wastewater discharge permit. Discharge is authorized on the permit’s effective date and subject to its conditions. Applicable fees are billed to the associated City water utility account unless a different payment arrangement has been made with RCD.
For current rates or billing assistance, contact (816) 513-0600 or water.ipp@kcmo.org.
Forms, Guidance, and Reference Materials
Screening
• Wastewater Permit Survey
Applications
• SIU Wastewater Discharge Permit Application
• General Wastewater Discharge Permit Application
• Signatory Authority Form
Reporting forms
• Self-Monitoring Report (SMR) Guidance Template
• NSCIU Annual Certification
• Notice of Change Form
• Hazardous Waste Discharge Notification Cover Sheet
• Dental Discharger One-Time Compliance Report
Guidance documents
• Accidental / Slug Discharge Control Plan (ASDCP) Guidance
• Toxic Organic Management Plan (TOMP) Guidance
Reference materials
• Definitions Glossary
Posters (for facility posting)
• Spill / Slug Discharge Notification Poster
Submit signed forms through the KC Water pretreatment reporting platform when RCD has made it available for your facility and submittal type. Otherwise, mail the signed original and attachments to RCD at the address above. Courtesy copies may be emailed to water.ipp@kcmo.org to expedite review.
Ongoing Requirements for Industrial Users
Industrial Users must provide applicable notices and reports. Use the forms above and follow the facility’s permit and applicable law. Contact RCD with questions.
• Changes affecting spill or slug-discharge potential — review and update the ASDCP.
• Spills, slug discharges, and other potential problems — use the notification contacts and Slug / Spill Discharge Notification Form.
• Sampling-derived violations — notify KC Water within 24 hours after becoming aware and submit required repeat-sampling results within 30 days after becoming aware, subject to the applicable federal exceptions.
• Planned significant changes — submit a Notice of Change at least 60 days in advance. A change of more than 10 percent in effluent quantity, whether an increase or decrease, is a significant flow change. Also report substantial changes in wastewater character.
• Production changes — facilities with production-based standards must follow applicable production-change notification requirements.
• Hazardous-waste discharges — submit required notifications and include applicable existing documents.
• Bypass — comply with applicable federal and permit notification requirements.
• Ownership, contact, or Authorized Representative changes — submit a Notice of Change; include a new signatory delegation when needed.
Reporting, records, and plans
• Submit reports on the schedule in the facility’s permit or KC Water’s written direction. Reporting periods and due dates vary by facility.
• Retain monitoring results, laboratory reports, sampling records, and required BMP documentation for at least three years. Keep records longer during unresolved litigation or when directed by the applicable authority, and make them available for inspection.
• Review and update the ASDCP and the TOMP or signed applicability letter with each permit renewal and when a substantial change affects their basis. Every industry with a five-year permit must provide a TOMP or applicability letter.
Compliance and Enforcement
KC Water’s Enforcement Response Plan (ERP) ensures that violations of the Pretreatment Program are consistently identified and addressed. The ERP guides RCD in detecting, documenting, and responding to noncompliance, and identifies the timelines and responsibilities associated with each response.
Informal actions including phone notifications, compliance meetings, and Notices of Violation are typically the first steps in response to noncompliance. When necessary, formal enforcement tools are available, including administrative orders, emergency actions, legal actions, permit modification or revocation, and cost recovery.
KC Water evaluates compliance with applicable pretreatment requirements and publishes required Significant Noncompliance notices annually. Compliance descriptions include:
• C = Full Compliance; I = Infrequent Noncompliance; SNC = Significant Noncompliance.
SNC criteria are established in Chapter 60, applicable Missouri rules, and 40 CFR Part 403. For assistance, contact RCD at water.ipp@kcmo.org or (816) 513-0600.